Maintenance of various registers (records) in community pharmacy:
For
various reasons it is very important to maintain various legal, financial and
professional records in a community pharmacy.
Type of records required in a community pharmacy may be classified as following:
(1) Legal records (registers):
According to federal and state law, the pharmacy owner (manager) is responsible for maintenance of accurate up-to-date records of specific classes of drugs and poisons according to Drugs and Cosmetic Act 1940. Rules 1945 and The Poison Act 1919, the pharmacist is responsible for maintaining accurate records related to acquisition and disposition of certain drugs that are supposed to be subject to possible misuse or abuse. According to law it is required to maintain a record on the distribution of poison and hazardous substances. Improperly maintained or incomplete records can bring legal action and penalties.
(2) Patients records:
To include patients drug histories those type of records are maintained, although the format of records may vary according to basic ideas of establishing a record. Records may be based on family unit basis that allows the pharmacist to monitor the drug usage of each member of family. It provides basic information about kinds and amounts of drugs being taken by average patients, which helps in reducing the problems associated with drug interactions and individuals idiosyncrasies to drugs. These records also serve in economic purposes, as source of information for insurance claims and for income tax deduction of the patients.
(3) Financial records:
Properly collect and organized accounting data serves various important uses as :
1.Serves as a basic tool for efficient management and measuring its effect.
2.For making sound decisions regarding future money needs, inventory requirement, personnel matters and expansion of facilities.
3.In evaluation of past operations, controlling current operations and providing information for planning and forecasting.
4.Analyzing revenues and expenses & Measuring return on investment.
5.Providing the required information to potential granters credit and loans as well as to federal, state, and local governmental agencies regarding income and business taxes.
6.Helping to ensure a profitable operation.
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Type of records required in a community pharmacy may be classified as following:
(1) Legal records (registers):
According to federal and state law, the pharmacy owner (manager) is responsible for maintenance of accurate up-to-date records of specific classes of drugs and poisons according to Drugs and Cosmetic Act 1940. Rules 1945 and The Poison Act 1919, the pharmacist is responsible for maintaining accurate records related to acquisition and disposition of certain drugs that are supposed to be subject to possible misuse or abuse. According to law it is required to maintain a record on the distribution of poison and hazardous substances. Improperly maintained or incomplete records can bring legal action and penalties.
(2) Patients records:
To include patients drug histories those type of records are maintained, although the format of records may vary according to basic ideas of establishing a record. Records may be based on family unit basis that allows the pharmacist to monitor the drug usage of each member of family. It provides basic information about kinds and amounts of drugs being taken by average patients, which helps in reducing the problems associated with drug interactions and individuals idiosyncrasies to drugs. These records also serve in economic purposes, as source of information for insurance claims and for income tax deduction of the patients.
(3) Financial records:
Properly collect and organized accounting data serves various important uses as :
1.Serves as a basic tool for efficient management and measuring its effect.
2.For making sound decisions regarding future money needs, inventory requirement, personnel matters and expansion of facilities.
3.In evaluation of past operations, controlling current operations and providing information for planning and forecasting.
4.Analyzing revenues and expenses & Measuring return on investment.
5.Providing the required information to potential granters credit and loans as well as to federal, state, and local governmental agencies regarding income and business taxes.
6.Helping to ensure a profitable operation.
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